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Careers at United Nations Development Programme (UNDP): Administrative Associates

undpUnited Nations Developement Programme is recruiting for a Administrative Associate to be based in Ondo and Bayelsa.
The Administrative Assistant provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Assistant promotes a client, quality and results-oriented approach.
The Administrative Assistant works in close collaboration with the Operations, Programme and projects staff to exchange information and ensure consistent service delivery.
Candidates must possess Dgree in management or relevant fields and S/he should have a minimum of 5 years of functionally related professional experience in administrative management.

Job Description:
Summary of Key Functions:
Implementation of operational strategies
Support to effective and efficient functioning of the programme management unit/ administrative unit
Support to administrative and logistical services
Support to office maintenance and assets management
Support to knowledge building and knowledge sharing
1. Ensures implementation of operational strategies, focusing on achievement of the following results:
Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
Provision of inputs to the CO, specifically project,  administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
Provision of inputs to preparation of administrative team results-oriented work plans.
2. Ensures effective and efficient functioning of the programme management unit/ administrative unit), focusing on achievement of the following results:
Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.:
3. Ensures effective and efficient functioning of the programme management  unit/ administrative unit), focusing on achievement of the following results
Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.
Translation of simple correspondences, when needed

Participation in the training for the operations/projects staff on administration
Sound contributions to knowledge networks and communities of practice
S/he should demonstrate skills and experience in using standard office software such as Microsoft Office (specifically Word, Excel, and Access) and demonstrable speed-typing skills.

Knowledge and/or experience of UNDP work environment highly desirable. S/he should also be fluent in both written and spoken English
Deadline is 17th August 2009.
Click here to apply online.




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